Documentation that earns its keep.
A well-run event deserves documentation that earns its keep. Coverage leads with photography: backdrop setups, room coverage, keynote moments, and the between-the-lines details that make an event feel real. The video layer is built around it.
The result is a content package your team will actually use. Hero images for the debrief deck, a highlights reel cut for socials, long-form footage for members and sponsors, and keynote content that extends the reach of every speaker on stage.
Operating across Melbourne and regional Victoria. Multi-day coverage available for extended conferences and touring events.
The room, as it ran.
Backdrop portraits, stage coverage and the floor in between, from conferences, summits and activations across Melbourne.
Six events, start to finish.
Conference highlights, full-day coverage, multi-camera keynotes and brand activations.
The whole run sheet, not just the keynote.
Arrival, backdrop, sessions, stage and the room in between. Photography leads and the video layer is built around it.
Branded backdropThe step and repeat, moving fast.
A lit setup at the entrance with a queue that keeps moving, so guests get a clean branded portrait without a bottleneck forming at the door. Delivered as a same night gallery when the event wants people posting before they have gone home.
Room coverageThe event as it actually felt.
Arrivals, breakouts, the sponsor stands, the conversations in the foyer. This is the material that makes next year's campaign, because it shows a room full of the right people rather than an empty venue with good lighting.
Keynote and stageEvery speaker, properly lit.
Stage coverage framed so a speaker can use it themselves, which is what turns your presenters into people who share your event. Shot long enough on each session to give you a usable set, not one frame mid blink.
Highlights reelThirty to ninety seconds.
The cut that sells next year's ticket. Paced to the energy of the room, with the audio bed built from the day rather than a stock track dropped over the top.
Long form recordThe session, end to end.
Full sessions or keynotes recorded for members, sponsors and the people who could not attend. Audio taken from the AV desk where there is one, because a room mic on a 40 minute keynote is not a record anyone will sit through.
Vertical cutsBuilt in the same edit.
Nine by sixteen versions pulled from the same footage while it is already on the timeline, framed for it rather than cropped out of a wide shot afterwards.
Same day selectsBefore the room empties.
A graded set of twenty to forty frames delivered on the night, so the recap post goes out while the event is still the thing people are talking about.
Multi-day and multi-cameraFor the bigger programs.
Concurrent stages, touring events and conferences that run across several days, covered with additional operators where the run sheet genuinely needs them rather than by default.
The things people ask first.
How many hours does coverage usually run?
Most conferences land between six and ten hours, from the room set before doors to the last session. Gala nights and awards usually run four to six.
It is quoted against the run sheet rather than sold in blocks, so you are not paying for a half day that stops before the closing keynote.
Do we need more than one photographer?
Only when two things you need are happening at once. One operator covers a single stage program comfortably.
Concurrent breakouts, a backdrop that has to run continuously while the room is being covered, or a multi-stage conference are the cases where a second pair of hands is the difference between coverage and gaps.
Can you take audio from the AV desk?
Yes, and for anything long form you should. A feed from the desk gives you the speaker's actual microphone instead of a room mic fighting the PA.
I will bring my own recorders and backup radio mics either way. Put me in touch with the AV supplier before the day and it takes five minutes on site.
Can we have something the same day?
Yes. A graded set of twenty to forty stills on the night is the usual arrangement, and it is worth doing, because the recap post lands while people are still posting themselves.
A same day highlights cut is possible with an on site editor, which needs to be scoped in advance rather than asked for at four in the afternoon.
Our venue is dark. Is that a problem?
No. Ballrooms, black box theatres and uplit conference rooms are the normal condition, not the exception.
The cameras handle low light well, and where flash would be intrusive during a session I shoot available light and take the flash frames during breaks and arrivals instead.
What about guests who do not want to be photographed?
Tell your attendees photography is happening, in the registration email and on a sign at the door. That is the organiser's call to make, not mine.
On the day, anyone who says no is not photographed, and if someone is identifiable in a frame they are unhappy with, it comes out of the gallery on request. Where a program involves minors, I hold a Working With Children Check.
Do you travel for regional or interstate events?
Regularly. Regional Victoria is quoted with travel and no overnight for most of it. Interstate and multi-day touring events are quoted with flights and accommodation set out as their own line so you can see exactly what the travel costs.
When does everything else arrive?
Full photo galleries inside five business days. The highlights reel is usually ten to fifteen, and long form session recordings land alongside it.
If a sponsor report or a members' newsletter has a date on it, say so at booking and the schedule is built backwards from that.
“Jordy was excellent at our recent function, fantastic photos which all the guests were very happy with. Would highly recommend his services and would definitely use him again.”
Lock the date before the run sheet.
Send the dates, the venue and how many stages. I will come back with a coverage plan and a quote.
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